Make Perfect Timetables in Minutes with Asc Timetables

yes. Hello friends. welcome back to learn and share with me Faraj. thank you for following, thank you for subscribing and thank you for learning with me. Today I've brought something special for teachers and every anyone who deals in institutions, schools whereby you need to create some schedule and generate programs or time table such that you're very organized you include breaks and so many things that like we shall see. So I'm going to introduce to you what we call ask timets. As time tables is really very handy tool for for everyone especially institutions that deal with learners to organize theirelves in terms of the schedule and like you'll see. All right. So this is the interface the outlook of ask timetables. This is the version have version 2026 and and it's offline. Of course, you can also access it online if you go to the official site. All right. we're going to go straight to what has brought us. So we're going to start by creating let's say timet maybe demo school and then we we walk through it together. All right, let's get started. So, I'm going to go to the main tab here like you can see and I'm going to click on new. don't want to open new file. So, I'm going to click on on new and then will have to enter the name of my school. So, let me say learn and share. Learn and share for example. Learn and share school. and which academic year let's say 2026 2027 and don't need to change the registration name so you have to select how many periods that you have per day let's say you have let's say six periods per day yeah okay and then you can edit from here how many days in week or how many days? of course 5 days, Monday to Friday. Do we have classes on weekends? You know, in different countries, if you're in Saudi Arabia, Thursday, Friday is like weekend and in some other places, Friday, Saturday is the weekend. But of course, normally our weekend is Saturday and Sunday. All right? So when you want to make more changes, you go to bell times here. When you click here, you start organizing. So these are the your periods one up to six. You you don't need to rename them. All you can do maybe is organize the the timings. Let's say the first period your lessons are let's let let me say 1 hour. So you can edit the at what time the lesson ends at what time the lesson starts and what time it ends. So let's say our lesson ends at 9. All right. The first period click okay. You guys edit the second one starting from let's say there's also there should be break somewhere. So maybe 10 minutes. So assuming they have 10 minutes break. So the next lesson will start like at up to let's say 10 then 10 then 10 then 10 then 10 then 10 then 10 then 10 then 10 then 10 then 10 then 10 10. Okay this just for example. So now you need to add the brakes. When you want to add the brakes, you come over here, add brakes that will be printed between the lessons. All right. So I'm going to add my first break. So you shall have break here on my break. Maybe just break the break position is actually this break is before period number two exactly. So I'm going to click here and it is between it is exactly 9 to it's 10 minutes break. Okay the text want for print out. So will say break and then click okay. All right. Like you can see after the first period they have added break there. The second period also need to add another break after the second period. You just click there and then this is usually think breakfast. breakfast. Let's put here. This is after before the third period you have breakfast up to starts at 10:10. So it takes about 20 minutes. So up to 10 10:30. All right. Let's say this is breakfast. Okay. All right. Let's edit very fast. let's go to the next timing. Anyway, I'm going to stop here just be such that we we go through it very very fast. Okay. At least we have learned how to add the breaks be between lessons. So you can proceed and add other brakes and then you add lunch like that. So if you need to add more periods, you go back there and and add the the number of periods as well. Let's stop here for now. All right. If you want also to create multi-term or multi-week timets that will be different each week or the term it's also possible just check here and then make sure you will you'll be creating different time tables for different weeks like see some some other institutions have it. All right, let's go to the next. So when you click next, it will ask you to also enter some of these things automatically. So for example, which word do you use in your school course subject? Of course, most of us use subject. So I'm going to click the subject and click subject here. Okay. But no, you just need to skip this. You don't need to just just skip this. All right. So here we're going to enter the subjects that our learners are taking. Alo I'm going to enter just about four for demonstration. let me enter six since we have six periods. Okay. Let's say mathematics. Okay. Matics. Mathematics. short form let's say math that's enough can enter another subject let's say English and the short form can be quickly which other subject we have we have we have science all right next subject let me Let's say ICT ICT social studies maybe we have social studies studies maybe you have also some language French okay all right let me add one more subject maybe PE PE physical education. Physical education. All right. Okay. Now they have added our subjects already. We just go to new and then you add. If you want to delete, you click remove and edit or something like that. Okay. Now before we proceed you can also select for example there are some key subjects that are important and that need learners to be fresh and usually learners are fresh in the morning hours. So you can subject like mathematics maybe science English they are very core. So yeah you need to maybe do them in the morning hours. All right. So, what we're going to do is we're going to prioritize them when you say when you click on on mathematics and then you're going to go to time off. So, as you can see where where there is the green tick it shows that the subjects are available all these spaces are available from period 1 to period 6 from Monday to Friday. But we want let's say those mathematics to only be from it can either be in period 1 2 or three. Beyond that maybe some learners tend not to focus properly. So we going to turn off all the others. Okay. Just double click, double click, double click and then turn off all but period 3 is okay. All right. Double click to turn off and then you press okay after this. This means that all these areas with the you mathematics automatically when generating the time table they will not place mathematics in those areas. All right let's do the same for English. you click on English and then you click on time off the same the same then also think wanted science. All right just click on science time off and then remove it from the afternoon. There we go. for any other things we shall try to understand together maybe later on. Okay, we can go to the next item. Remember we haven't added teachers, we haven't added maybe classrooms and there are so many things to do. So when you click on mathematics the lessons they will show you later on because we have not yet added all the details. Let's go to the next now. Next they're telling us this is the step four of the seven steps that we we using the wizard now it is easier with the wizard but without the wizard you can also go through the the manual way that we shall see together there. So we're going to enter our classes here just go to new and we enter our classes. Okay, let's say we have let's say primary is P1. That's yeah, I'm just going to leave it like that. You need to add new new very first. Let's say B2 B3. Okay. P4 and P5. All right. We have let's say P6 and P7. Of course, this is just for local school, not international school. Okay. These are our classes. You finished adding there. Let's say you have seven classes in primary. And then you click on next. Now, we're going to enter our classrooms. Now classes are different from classrooms. Classes these are the the classes that you have in the school. But in the classrooms the classes inclusive where learners take lessons from okay for example the ICT lab. Let's say ICT lab by default most learners the learners take lessons in their in their in their classes. Let's say you have steam room where you do okay you say you have you have the steam room is sufficient for all the science subjects. Okay, let's say for now we have these are the only special rooms that you have and then let's say you you need to also include the other classes where the learners take lessons from. So P2, P3, you have P4, we have P5, P6, and finally P7. These are the classrooms. All right. So let's say you have few students and you don't you don't you don't have streams like something like that. Some classes have some schools have bigger numbers and they have more more different classes subasses if can use the word. All right let's go next. Now we need to enter teachers. Let's enter our teachers very fast also. Just click new. Enter the first teacher. Let's say for okay shall add this later. Just have to enter now very fast. We shall assign also the lesson letters to Faraj. Let's just add the teachers. Let's say we have Joseph. Okay. Let's say we have let's say we have Musa, Mr. Musa. Let's say we have let's say Miss Jennifer. Okay. Let's say we have Miss Umaya. Nice. Just adding very fast. But when you're creating your own, you have to take your time. and also do in detail. Okay. And then we have Miss Josephine. Okay. And maybe you have another teacher called Zab. Wonderful. You have fooler. Okay. Maybe you have another teacher called Ramadan. All right. And maybe Sura. Okay. These are just sample teachers. Now we just go to the last step. if you want to if you have some other some other things to do you can do them right now. But remember we have not yet assigned subjects to to teachers. Okay for now we are going to finish and then as you can see our time table is still empty because we have not assigned anything to teachers. So we we are going to go to specifications here and then we go to two teachers then you select let's say Mr. Faraj and add dim lessons for let's say we're going to pick subject let's say ICT you pick from here and then which classes let's say P5 the entire class now there also have some options let's say you have the class is divided into groups and all boys or you can there are some lessons where you you you you separate Let's say boys, girls, maybe you have different groups. Yeah. But at this moment, you can I'm going to select the entire class. If if if the if you're going to join if the classes are jointly, so you're teaching P5 and P4 together, you have to click here. All right. But this is and how many lessons of ICT does do do you have in with the P5s in in week? You have to also select it here. Let's say you have periods per week. Let's say two for instance. And singles not doubles. Double means they continue. Single means like 1 hour then double the the one is it has like two periods continuously but it's going to be single so which classroom the ICT lab we have to select the the classroom so we shall they will use the what the ICT lab Okay. Okay. They're going to use the ICT lab for this for this lesson. And then you click okay. And you add all the lessons by one by one for all this ICT. Go to another class, entire class, periods, two periods for instance, not home classroom or this is also in the ICT lab. At least there will not be any collusion. Yeah. Okay. You had another one. Okay. ICT B2 two period single. Now if there are more than two teachers or more than one teacher that that are teaching this class, you you can also add the teachers from here. Let's say Mr. Musa is also teaching ICT. You click on Mr. Musa and also add him in that very class. Okay. All right. Want do it very fast. Let me edit this. didn't edit. Should be in the classroom. Home classroom means the class that they usually sit in. Let's say P2. Okay. Let's say this is done for Farage. If you want to edit the lessons, you click here. Remove. Copy. etc. Okay, I'll just close. We also you you do the same. You add for all the the teachers. Okay. we're going to stop here and then we shall continue in the next part. Thank you so much for following.